Specialists in French & international scientific communities
15 YEARS EXPERIENCE
Highlighting scientific research work is what we know best. It’s what we’ve doing since 2004 via the conferences and congresses we organize, both in France and around the world.
Independent of the big event operators and congress centers, we have developed our own tools to offer research communities the means to create their conference programs.
Whether it’s via invitation to tender or by word of mouth, entrusting the organization of a conference or congress to our agency is a guarantee of conscientiousness, reliability and financial rigour.
AN EFFICIENT NETWORK
Our detailed knowledge of scientific communities guarantees optimum diffusion of the organizers’ call for papers plus attendance rates which match expectations.
ABOUT OUR AGENCY
Vert Com was founded in 2001 as a communications agency and has specialized in meeting the needs of scientific researchers in the organization of scientific conferences and congresses.
Since 2004 Vert Com has diversified its services to satisfy the evolving demands of research communities and has developed specific tools to match the nature of each project.
Vert Com is managed by Claude Foubert, supported today by four external collaborators: project manager, stage manager, developer and graphic artist.
CONGRESSES IN 2019
Working in close collaboration with research communities, Vert Com has built up its knowledge base and developed tools which are today recognized both in France and internationally. Whether it’s a national symposium for 100 or an international congress attended by 1000s, we spare no effort to guarantee the success of the events entrusted to us.
Involved from the early stages, we advise the local organization committee on choosing the venue, selecting the best service providers, drawing up subsidy requests and the most realistic budget forecast.
Within our management mandate, we ensure cost control over expenses compared to receipts from bookings and sponsorship deals. For research communities with no legal status we are able to take on the financial risk of organizing their events.
Drawing on our experience of events we have made additions to our software suite; a reviewing tool for submissions and a platform for planning the event program per day and per session. This facilitates the work of the selection committee and guarantees the traceability of the papers submitted.
Our graphic design studio partners are in charge of the congress’s communication: logotype, block mark, website, banners, posters, flyers, sponsoring documents, program, résumé abstracts, signing and screen printing for goodies, etc.
CELL PHONE APP
Supplementing the website, our iOS and Android smartphone app offers attendees the latest information on the conference program, speakers, sponsors and any last-minute changes.
PHOTO & VIDEO
We can undertake the video recording of conferences, photo-reports of congresses with the keynote speeches and other highlights plus the traditional group photo, and post them on the congress website as a souvenir album.
OUR EXPERIENCED STAFF
To keep things flexible, we have chosen to work mostly with outside collaborators. Vert Com’s CEO has built up a network of tried and tested professionals who, over the course of 15 years, have contributed their expertise in their respective fields: event project management, stage management, marketing and seeking sponsors, programming and finding speakers, written and graphic communications, IT development, etc.
WORKING CLOSELY WITH RESEARCH COMMUNITIES
In addition to numerous scientific companies, conference centers and congress managers now call on the services of Vert Com to offer their customers guidance tailored to the specific needs of research communities. Bringing in a specialist PCO is the best guarantee of a successful event.
TYPES OF EVENT
If you wish to obtain the list of our references, just send an e-mail.
It’s been a continued pleasure to work with you on conferences in the past and this one in particular. This first virtual conference presented us with many problems we had not thought of before and, with your considerable help, we managed to pull it off. Totally professional and able to balance conflicting demands – I’d have no hesitation working with you on future events.
Ian Jennions (Cranfield University, Bedford UK)
Co-chair of the PHM Europe 2020 virtual conference
For the International HT-CMC10 Congress, with 510 attendees in Bordeaux, we had the solid support of Vert Com. They guided us through more than a year of preparation and the 5 extremely busy days of lectures... All the attendees were unanimous in thanking the organizers for the quality of their welcome and their aid throughout the event. A great success and all our thanks to Vert Com.
Gérard L. Vignoles (CNRS - LCTS)
HT-CMC10 Congress Manager
I’m very pleased to have worked with Vert Com in organizing the 17th Congress of the European Society for Biomedical Research on Alcoholism (ESBRA). I had nothing but positive comments from attendees and society members, including our President.
Mickael Naassila (INSERM UMR 1247)
ESBRA 2019 Congress Manager
Personalized guidance, continuous availability and tremendous efficiency: our thanks to Vert Com for assisting us in organizing the ECCMA (European Conference on Constitutive Models for Rubber) conference, June 2019 in Nantes. All attendees agreed it was a great success.
Erwan Verron et Bertrand Huneau (Ecole Centrale Nantes)
ECCMR 2019 Congress Managers
We entrusted Vert Com with organizing our 13th Rayons X et Matière (X Rays & Matter) Congress. This scientific event attracted 200 attendees and 20 industrial exhibitors. Vert Com’s collaboration in the preparations, management and roll-out of the congress was remarkably efficient and professional. Peace of mind for the organizers!
Sébastien Pillet (Institut Jean Barriol, Nancy)
Organizer of the 13th RX & Matière